I had scheduled an appointment to get my prescription adjusted and was told to check in when I arrived, at which point I would go over the prescription with a rep, and then if the prescription were still giving me problems, I would be taken back to see the dr.
Come the day of the appointment, I was greeted by a rep named Gina, who asked me what I was here for. I told her "to have my prescription adjusted," she then motioned over to a side table and asked me to sit.
I right away did not appreciate her tone. Her questioning of what was wrong with the prescription came off as an interrogation as if I was lying. I nonetheless told her the problem.
She then, continuing with a poor tone, told me that I would have to make an appointment with the doctor to have my prescription adjusted. I told her that was what I was here to do. She was confused and asked me again when my appointment was (remember, I told her this when I checked in).
At this point, I'm pretty annoyed and tell her to look it up; she has the Ipad and access to their appointment system, after all. After another short interrogation and terrible attitude, looking at me like I'm crazy or lying, she finally goes off t do her job and looks it up.
It turns out that they should have had me check-in at the doctor's side of the office (I was not told this when I made the appointment), a factor they should have been able to know and would have if they had simply utilized their appointment system accessible by the Ipads and computers they had. Instead, they gave me a very hostile customer experience and made me feel like I was mistaken.
The customer should not be responsible for helping the employee figure out what type of appointment they are here for, what that entails regarding how the rep should check them in and where, whether the appointment includes a visit with dr, etc. The customer should be able to check-in by stating their name and the time of their appointment, at which point the rep should access their appointment calendar, identify the purpose of the appointment and then understand the next steps in the customer experience.
I feel that I did all the heavy lifting during this appointment and guided Gina every step of the way, helping her overcome her confusion and reminding her to utilize the resources at her disposal. By doing this, I managed to ensure that I had a successful, though exaughsting customer experience. read more