I normally do not write reviews, but my experience was so AWFUL I decided to write one.
I went to Rivergate Dental Care on 10/27 for a routine dental cleaning. My dental hygienist was professional and did a good job. Justin was the dentist that evaluated me that day and noticed my bad wisdom tooth. He gave me the option to come back to get my tooth extracted later that afternoon, which I agreed to do. Unfortunately, the extraction did not go as planned and I was sent to an oral surgeon directly from the dental chair. The staff assured me that I would be reimbursed. Because my root was not removed and I had an open wound, I went against my gut to settle the credit that day and rushed across town before the oral surgeon's office closed. Thankfully, the surgeon and his team stayed late to accommodate me and removed the rest of my tooth. Justin called the next day to check on me and he agreed to tell Melissa to refund me for the incomplete procedure. I followed up a couple days later and was told I should receive my check within 10 to 15 days. Of course, this DID NOT happen.
After 15 days went by, I contacted the office twice by phone, a few days apart, to inquire about the status of my refund check. Each time I was forwarded to Melissa. The first time I was on hold for over 13 minutes, the second time roughly five minutes. I hung up and called the office back each time and was told "She's in a meeting" and "She's with a patient." They always took my number but she never called back. The last individual even had the audacity to slightly giggle when she gave an excuse for her. By that point, I was infuriated because they were outright disrespecting me.
The week before Thanksgiving, I drove up to the office to speak with someone in person since I could not get any answers over the phone. The young lady I spoke with was somewhat helpful, and told me I probably did not receive my refund check because RDC didn't receive payment for my routine dental cleaning from my insurance company. Up until that point, this information was NEVER communicated. She said that she would look into getting me the refund check, confirmed my mailing address, but warned me it may be reduced based on the amount owed by the insurance company. Irritated, but feeling somewhat relieved, I left.
A couple of weeks went by and still no refund check. I received a notice in the mail from Delta Dental (who IS NOT my insurance company) that RDC attempted to process a claim but I wasn't in their system. So I called RDC AGAIN to provide them my Insurance information AGAIN so that they can properly process the claim. The lady told me she didn't know what I was talking about and they already have my correct insurance information and filed the claim. I looked up my account and only saw one claim that was filed -- by the oral surgeon, NOT Rivergate Dental Care.
Beyond ticked off at this point, I contacted my insurance company and told them that RDC supposedly processed a claim but it wasn't showing up on my account. I explained how I've been jerked around so the insurance company volunteered to help me. Thankfully, the insurance company was successful and told me that RDC transposed my account details. The claim was resubmitted by the office shortly after that phone call.
Almost two months later, RDC sent me my refund check during my Christmas vacation. I guess you can consider it a Christmas miracle. As a Customer Experience professional, I could not believe how AWFUL this entire situation was handled. I lost so much time calling around, running to their office in person, and pretty much doing work that the office staff could have easily handled. RDC can cancel my upcoming 6-month appointment; they will never get another dime out of me. read more