I deeply feel The Merchant's decision to not reimburse me is simply bad-business, and borders…read moreunethical.
Here's a summary of my experience:
1. Our close family friend's son was to be married on August 29th. My daughter was to come up for the wedding events, and join me and my wife on Friday, August 28th and stay until Sunday morning, August 30th.
2. The wedding party made arrangements to events at the Salem Waterfront Hotel during the above referenced dates, and I first tried to get a room there, but they were sold out on that Friday night.
3. Now without a hotel solution, I looked on Hotels.com, found The Merchant Hotel, and made a reservation for a 2-night stay on June 13/14th, for August 28th, departing on August 30th.
4. In early July, my daughter informed me that she will not be able to attend the wedding, thereby negating the need for a room at The Merchant Hotel.
5. I immediately called The Merchant and I was instructed to call Hotels.com to cancel the reservation. I called Hotels.com and explained the situation to the representative and she said she had to call The Merchant to get approval. After a 10-minute wait, she came back and said she was not able to reach The Merchant, but assured me that this should not be a problem.
6. On August 28th, and looking for a cancellation from either Hotels.com or The Merchant, I called The Merchant directly. I spoke with a receptionist, explained my reason for calling, and she said she would forward my message to hotel management.
On August 28th, I received this message from The Merchant: Hi Jeff, My name is Kaleigh and I am one of the Manager's here at The Merchant. I am reaching out as we have some notes here from our front desk staff noting that you have reached out to Expedia to cancel your booking. It looks as though the booking is still active in our system though. If you'd like we can reach out to them about cancelling your booking to help get this situated for you. Please let us know how we can help.
7. Appreciative of her quick response, I wrote back with: Omg YES Kayleigh! I did this almost a month ago, and THEY were the ones that said The Merchant had to approve it, ironically. They said it would very likely it would no problem that YOU would approve the refund because it was so far away from the stay.
Soon after, I received another message from The Merchant: Hi Jeff, we have spoken on the phone yesterday and I had informed you we do not need to confirm the cancellation, we would need to confirm the refund which we cannot do as it is against our policy. If you would like to cancel the booking you need to call hotels.com/expedia and get them to do so.
8. I called Hotels.com again, and they again kicked the can down the road and referred me to The Merchant to make the cancellation and get reimbursed.
9. On the wedding day, I visited The Merchant to hopefully resolve this issue. I was greeted by the receptionist, and she called for the manager. I believe this was Kaleigh, and she escorted me outside so we could chat. I felt like I was being looked at like an unstable customer, but I understood why she did that, so good on her for anticipating a possible situation, but I had no intention of being unruly.
10. Within a day or two, I received this message, basically telling me, "too-bad, so-sad".
I was very careful to make the correct reservation on the correct dates. I don't think it would be a surprise to anyone that the Hotel.com website is terrible because it DOES NOT retain prior choices a user makes while making a reservation. I was very careful to ensure I WAS NOT making a non-refundable hotel reservation, and this fell on the unsympathetic ears of The Merchant's Management.
I asked to cancel my reservation MORE THAN A MONTH prior to check-in. The Merchant's decision to deny reimbursement under these circumstances, with more than enough time to rebook the room, is simply just bad-business, and borders unethical.
In the meantime, The Merchant Hotel is $1,500+ richer, for a 2-night stay that wasn't realized.