First, we were very torn about writing this review, and gave much opportunity and time to just get an explanation as to how we were treated. You be the judge.
My partner and I purchased two Groupons for Westside Massage Therapy in West Seattle as we are looking for a new local massage therapist and prefer to support small local businesses in our area.
After our purchase, I went online to book our massage appointments. The only appointments offered are M-F during work hours, which creates a challenge if you work normal business hours.
Nothing was available for over a month, so I booked the first two appointments for Monday, August 18 at noon and 1:15pm. The website requires you to confirm if you are using a Groupon certificate.
I sent two separate emails to Westside Massage requesting any earlier appointments that might become available in July or August. I made sure I sent them to the correct email address on the website, but received no reply from either email. I assumed nothing earlier was available due to any lack of response.
On August 17th, we both received email and text message reminders for our appointments the next day, which was nice. On the morning of August 18, we both received a second text message confirmation reminder at 0901am for our appointments at noon and 1:15pm. I ran errands in the morning and then made sure I arrived at 11:44am for my long awaited noon appointment.
The White House building in West Seattle is a charming older former funeral home converted into office space, I was told by the locals. From the directions, I proceeded up to the top 3rd floor and sat in one of 2 chairs in the small attic space, of the non air conditioned home/office space.
I immediately noticed on the massage therapy door the IN SESSION sign was in place, so I was very quiet and turned my iPhone ringer off, out of respect for a massage IN SESSION. I sat in the stuffy attic waiting space during the summer and read my book. While reading, I slowly fell asleep in the heat, waking up at 1:10pm.
My iPhone showed two calls and a text from my partner who said his 1:15pm appointment was canceled at the last minute via an email only as he was leaving his downtown office to catch a bus to West Seattle for his appointment. I noticed that I received no call or text from Westside Massage Therapy about my now past noon appointment that I was waiting for. I knocked and tried the IN SESSION therapy room door and realized I was stood up. Remember being stood up for a date? It's the same weird, unpleasant feeling.
I took a picture of the therapy room door with the very confusing IN SESSION sign and sent the door sign pic and text to the therapist Michele and asked what had happened? I never got a response to my text.
I drove home & checked my emails. Waiting for me was an email sent at 10:42am from Westside Massage Therapy canceling my appointment at the last minute and offering to reschedule my partner and I for new appointments over two weeks later, after we waited over a month and rearranged our schedules for these canceled appointments.
I responded to Michele's email with the pic of her confusing IN SESSION door sign where I waited. And explained that although my partner and I understand that life happens and last minute things require cancellations, the complete lack of communication via text and phone calls was unprofessional and lacked respect for our own valuable time. A last minute email was not sufficient communication for clients already on their way to the scheduled appointments. We made sure to arrive early for our appointments out of respect for Michele's valuable time, yet we're not offered the same professional courtesy by a simple phone call or text.
It took three days to receive an email response from Michele, "If you have not already done so please contact Groupon and they will refund you for your purchase." No explanation or apology for the lack communication via text, phone call or voicemail.
She attached a JPG pic of a ground floor building directory of all the tenants, showing Westside Massage near the bottom with the word OUT. I know that the therapy office is on the top floor. I would only look at the building directory if I were lost. That replaces a call or text?
Why Do Customers Complain?*
The product or service was not delivered as scheduled.
Customer has to wait for a long period of time.
Customer felt like he or she was being "treated like a number".
Customer feels helpless, as though the situation were out of their control.
Customer complained, and customer service acted as though he or she did not believe or care about the problem.
95% of customers who are unhappy will NOT complain, just tell as many as 10-20 other people of the service they received.
Customers who do complain, want to be or are loyal customers. 90% of customers will remain loyal if they feel the situation was resolved.
*Leadership In Hospitality Customer Service read more