The National Personnel Records Center is kind of like a theme park for historians and genealogists…read more Here is my rundown.
GENERAL
NPRC is only open 9-4, M-F and is closed holidays, so if you work traditional office hours, you're probably taking off work or using a comp day to visit. I've done both.
------------
PREP
You must do an online orientation in order to research here. You'll get a researcher card w/ a number. If you're researching individual soldiers, you'll need to submit the paperwork in advance. (Keep reading.)
Your research card will be made at your first visit. It's closer to a small piece of paper than a card.
Bring your photo ID and your research card when you have a return visit.
------------
ARRIVING
You have to go through something a little less intense than TSA to get in. You will be on a list if you've got an appointment.
You will sign in at the front desk.
You can bring very little into the research room. I brought my phone and charger today... and that was about it. NPRC provides paper for taking notes.
You can't remove a sweater or jacket in the room. I am serious and I'm cool with it... pun unintended, but most welcomed. So wear layers and prepare to make a trip back to the locker if you don't guess correctly on the room temperature.
------------
SOLDIER FILES
You need to submit form requests for soldier files at least a week... eh, ten days... two weeks? I think a month is recommended, but I will say a good three weeks in advance. NPRC doesn't keep the soldier files, like, right there in the room, because the are SO many. Millions of files. Not only millions of pages. Of files. Some of it is kept off-site.
You can take photos of the documents with a phone or bring a scanner and laptop. I go phone because it's 2023 and I am a minimalist.
The average Navy file takes me a good 20 or so minutes to photograph. I photograph every page and I am not reading it there, as such pleasure reading can be done at home. The average WWII Army file takes me 2 minutes to photograph because most of those burned in the 1973 fire. I have not yet seen a complete Army file.
Staff will digitize photo negatives for you for a low $4 fee. These are most common (only?? IDK) in US Navy files.
------------
MICROFILM
The readers are not the nifty digital kind. They're a bit old. But they work. Some of them print. You pay to print. You don't pay to take pics with your phone, and you can edit those, so that's what I recommend.
The rolls are indexed... on microfilm. Staff will help you navigate this.
------------
EATING
Hundreds of people work here... so many that they can support a convenience mart in the building. It has only a few tables. I ate at a wide, deep windowsill, as did a number of the employees. Bring a big lunch that you can scarf down on a busy research day. If you're planning on doing more research after lunch, you probably should not eat up (ha... okay, pun intended) too much of the day w/ having to sign out, drive, dine, return, and sign in an extra time. There aren't too many restaurants in the area anyway.
------------
ROOM FOR IMPROVEMENT
One thing that could be better in-person: the huge parking lot has a visitor section, but it's either halfway coned off or all the way, like it was today, yet people have still parked there... curious. I don't know how to figure out what the etiquette is except by asking and I always blank on stuff like that by the time a few minutes have passed.
One thing that could be better online: the email address to which you send requests has autoresponse set up w/ a "we'll get back to you soon" message... and someone will get back to you soon... but I could totally see someone realizing she needs to send something else after that but before the real reply comes and then maybe she could hit "reply" and maybe something gets lost in the shuffle. I can envision something just like that happening to someone. Can you? Anyway, I'd love to see no autoresponse.
I won't suggest having weekend or evening hours once per month because I don't see the federal government going for that... though it would be nice and would mean people didn't have to take vacation days.
------------
DEPARTURE
You pay for any photo negative digitization, return your locker key, and sign out... Security will check your bags when you leave.
STAFF
Employees are very nice. Some have served in the military and are pretty knowledgeable about stuff I don't know. And when one of them doesn't know something, that person will call someone who does. Tim and Eric(sp?) and... Kevin(???) were especially helpful today. Perhaps I'll get to know other names next time and I'll correct those listed here. Good work, all!