I was super excited to make Dr.Jain my dental service provider as she came highly recommended through a client of mine. I needed a dentist in the area as the commute to mine was an hour since my move! Initially, I called and made an appointment and was very impressed by how friendly the front desk personnel was. I explained that I'd just got a cleaning and x-rays done and had gotten a breakdown of what I needed done dental wise. One quadrant had gotten a deep cleaning and I needed the other three done. I scheduled an appointment for a deep cleaning and was advised that they needed my dental records or I would have to get x-rays and such done again. I said no problem, paid for the records from my old office to be mailed and waited for my appointment to come. As my appointment date approached, I still had not received my dental records in the mail. I let the office know I might need to reschedule. Needless to say, I had to reschedule.
I called a week or so ago, but the doc was booked up and I was traveling. I call today to schedule my appointment and had an unneccessarily drawn out interaction with Barbara who doesn't seem to know the basics of how to locate someone in the office's system or how to deliver simple information to a customer. I give Barbara my info and let her know I haven't been into the office yet but have been scheduled for an appointment before, she seems confused. I say, I just want to reschedule my canceled appointment. She says, "Uh huh...hold on" I say, "ok." Five minutes later I'm still on hold. I call from another line thinking they forgot about me, " Hello, I was just left on hold for five minutes. I just need to schedule an appointment." Janet says, "Oh, we were on the phone with insurance, we will call you back." As I have a meeting to head to, " I said, I didn't have time to wait for a call back, Barbara had already let me know that a 10:45AM was open on Thursday and I wanted to snag it!
Barbara comes back onto the line, still lost. "I don't see that you've been to the office before." I said, " I haven't" and explained again what I was told when I scheduled my first appointment. "Can you just schedule me?" Keep in mind, at no point am I yelling...just trying to figure out what the issue is, resolve, and get off the phone. "Janet, can you get on the phone?" I hear Barbara mumbling. Again, I'm placed on hold without being asked to be placed on hold or anything.
I call from my other line. Janet picks up and introduces herself. "Hi Janet, ok so you wouldn't come to the phone when Barbara asked. Who's the manager?" Barbara says, "You can speak with Dr. Jain we don't have an office manager. I say, "Ok, let me speak with her." Janet says, "We're trying to help you and this is necessary." I say, "What's necessary?" Janet hangs up.
I'm beyond confused by the lack of basic customer interaction skills exhibited by Barbara and Janet. An issue that required simple dialogue from Barbara to a potential patient ends in four back to back phone calls from my being abandoned on the phone via the hold button.
Hopefully, Dr. Jain gets to read this and re-evaluates the team representing her.
I was looking forward to her raved about practice! read more