We had no choice but to use WWAT to get our dog from Vancouver to Australia. Sadly, their customer…read moreservice was in line with what you'd expect from a company who knows it has a monopoly on the market. While they indeed got her to Australia safe and sound, and they clearly care about animal welfare, they do not care about the humans in the equation.
My comments here will hopefully assist others in knowing what to expect.
WWAT are the party responsible for logistics and information management in this arrangement, the flight was delivered by Air Canada and we did 99% of the paperwork and liaison with the Australian govt. Given this, and the high fees involved, we were surprised that their communication, approach to basic logistics, and partnership management was severely lacking.
Their communication throughout the experience was utterly and intolerably unprofessional, which added a huge amount of unnecessary stress to this already extremely uncomfortable situation. Do not expect them to answer a phone call, it is against their policy to answer queries by phone and will insist on email (the one time a message was returned by phone they initially believed they were dealing with a different client and had to find the correct paperwork.). Emails will go unanswered for multiple days, if a response is forthcoming at all.
They clearly have no document or information management system in place. We received requests for documents already sent, requests for payment over a month after it had already been paid. Worryingly, when a handwritten document from the vet was queried, the representative from WWAT said, "'if the government vet questions it we'll just change that page for a typed form from our office". Effectively offering to falsify signed documents.
The "busy" excuse just does not cut it, a simple system - a basic spreadsheet (pop it on google drive and send each owner a link) would likely improve customer service, reduce error rates and probably save your staff from quite a lot of pain, and would cost nothing, you might not even need more staff.
The date changed multiple times, which is frustrating as it was a charter, but not unexpected I guess in the current climate. In these situations, WWAT blamed others, and continued to use the word "confirmed" when it clearly was not.
After the third delay which they blamed on a request from the Australian quarantine facility, I called PEQ to find out basic info such as if I needed to change the arrival date on my dog's booking - to which I heard from a manager "oh, we haven't heard anything about a date change?"... and more confusion and stress ensued. WWAT told us that Australia requested the change, their evidence of this provided to us was an email from a staffer asking for a meeting merely to talk about it.
WWAT, please don't use the word "confirmed" unless you have all critical parties' agreement, please. I asked for, mind resting, clarification... no response. I got to the point that I could feel my heart thumping in my chest every time I got an email from WWAT (often in all caps). You have to understand that delays are not just a minor inconvenience, they have massive flow on effects to all the other aspects of moving internationally, during a pandemic.
On the day of the flight, we offered to wait with the dog prior to boarding to facilitate their "busy" intake of pets or arrive at a later or scheduled time to make the day run more smoothly -- this was met with the insistence that arrival must be at the general nominated time. We did decide to wait with our pet and this resulted in waiting for +5 hours before the dog was actually taken into their care - a good outcome for the dog as otherwise that would have been 5 additional hours in an unfamiliar environment. Basic logistics would suggest a staged arrival might make sense to ease the panic.
More evidence that they just don't care about the mental health of their clients, when we proffered our newly updated destination country phone number to the staff, they declined saying, "it doesn't matter. Once the dog is on the plane we won't be in touch again. It's up to the airline and the government facility." A suggestion here, if a concerned pet owner offers to update details, don't refuse to do so, it does not add to peace of mind - just say yes.
In contrast and in explanation of frustrations, the Department of Agriculture in Australia answered all questions within hours. The company contracted to move our household items offered 24hr phone-based assistance, online document entry and processing, clear follow up, and excellent customer service. WWAT offered none of these things.
Sadly, if you are in Canada on the West Coast, you will be hard pressed to find an alternative and they know it. In fairness Staff on site do genuinely seem to care about animals. I'm relieved our experience with WWAT is finally over. It has been an unreasonably frustrating and stressful experience.