This review is directed at the billing/customer service department, as to my knowledge my daughter who is a patient here has not had any issues with her orthodontia. I set up a payment plan in late 2016 involving 10 monthly payments. However, I noticed that I'd been charged all the money in only 7 payments, with some charges for double and triple the amount. So, I called for the first time on August 4th, and inquired about why I had been charged more than the monthly amount. Jasmine said that they would look into it and get back to me the next day. I received no callback for 2 weeks, so I called again, and learned that nothing had been done to review the charges. Jasmine made some sort of excuse about accounting taking a long time to look at things, sometimes to 2-3 weeks; it had already been 2-3 weeks. Jasmine said she would call me back the next day with an update; I received no call. Then I called the following day, and Jasmine said accounting had left for the day, and that she would call me back the next day. That did not happen, and I waited again. Finally I called again and talked with Esmeralda, who was responsive and did get back to me when she said she would, but unfortunately she still had to go through Jasmine, who reportedly would be getting in touch with me about a "refund" of some sort, due to charges that we made to my card that should have gone to my ex-wife's credit card (which continually was getting declined). I said okay, but that I would at least like to see the ledger so I could understand how they wound up charging me for 10 months worth of payments in 7 months. Yet again, no call back. I finally called again after ANOTHER 2 weeks, and they magically said that they had refunded me $507, which was incorrect and far too much of a refund. Therefore, I asked them to cancel the check they supposedly sent (which they never actually sent, even though they assured me they would), and I requested (again) that they send me the ledger. I finally received a copy of the ledger and it showed that they had recorded the wrong credit card (my ex-wife's) on my account, and mistakenly were charging that card (which was getting declined), and were incorrectly applying late charges to my account. These late charges were incurred by my ex-wife, not me. It was only $75 worth of late charges, which I easily identified after 10 minutes of looking at the ledger. So, I called again and was given a dismissive answer by Jasmine about them having lots of actual customers and patients to deal with, and how if I wanted $75 back I could have it and she would put it in that day. (Note: my child is an ACTUAL, current patient.) That was on 9/1, and again I called back on 9/8 asking about my refund, got the same response about accounting being slow, and to expect a call with status the next day. Of course, no call came. Finally I called back again on 9/22, was told that the refund was already submitted (of course no communication or confirmation about that), and I should see the money on my card. I did not see anything on my credit card, though, and had not received a check either. At this point, I was told I would be called back. Surprise, no call back. I called AGAIN on 9/25, and am STILL waiting for resolution to a small problem that should've been resolved within 2 days with 1 email and 2 phone calls. $75 might not seem like a lot, but if this is how they handle resolving errors on their part (in account management, in customer service, and in billing), I am certainly not going to provide any means for a recurring payment in the future. After all, it could've been an error for $1500 or more that would've really set me back, where I would have been on the phone endlessly with them for months now trying to recover money that STILL hasn't arrived.
This issue is still not resolved. It's clear from how Dixon Ortho is handling this that they're disorganized and cannot be counted on for accuracy or even their word that they'll return a simple phone call. My overall impression is that, despite my being very patient & pleasant even up until this point, their goal is to get me off the phone as quickly as possible, and once they hang up, they completely disregard anything they told me about resolving this problem. After putting WAY too much effort into trying to solve this, I can't trust Dixon Ortho with my payment information. read more